How to Back Up Your Gmail

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How to Back Up your Gmail Emails

Last updated on October 15th, 2020

It’s never been more important to back up Gmail emails. If your Gmail account is hacked or inaccessible for any reason, there is a chance you could permanently lose all of your data. Here is a step by step guide on how to back up your Gmail emails.

There are a few different ways to back up your Gmail emails. You can do it through Google’s Native Backup Tool or third-party apps.

How to Back Up Your Gmail Using Google’s Takeout Tool

  1. Go to and login with your gmail account.

  2. In the left nav, go to Data & Personalization tab.

  3. Scroll down to Download, delete or make a plan for your data section and click on download your data.

  4. This will open a new page that presents you with dozens of Google tools that have data you can download, and because you only want your Gmail data, click deselect all at the top of the column.

  5. Next, scroll down and select just the option for Mail.

  6. Click on Next Step and it will give you the options for delivery method. You can choose the Frequency, File Type and File Size.

  7. You’ll get a link from Google that works for up to one week with instructions on how to download your archive.

You can also backup incoming Gmail messages is to forward all new messages to a different email account that you set up on a non-Google site or another Gmail account. To do this, just set up a filter in your Gmail settings and you’re good to go.

You can also back up through third-party programs that offer a range of powerful, customizable tools for Gmail backups, such as Gmvault, which is free. Gmvault is that it’s a command-line script, so you can easily schedule it and just let it run without too much overhead. You can try subscription services such as UpSafe, Mail Archiver X, or Backupify.

Make email backups a part of your routine by using one of the ways for backup.